Network Backup Procedures

Requirements


Linx Account

  • This procedure requires a local PMC Linux account. If you do not presently have one or are not sure, then please contact us to request or inquire about an account.


Syncovery Backup Software

  • You can download the appropriate version of Syncovery (formerly Super Flexible) for your system from their website here.

  • You will need to contact us to setup an appointment so that we can license the Syncovery Backup software on your target Windows, Mac, or Personal Linux system. Once installed you will be able to configure the software to automatically and incrementally backup your critical data to our central backup server.

Independent Local Backup Procedures for Windows and Mac OSX

  • We have identified two strong backup applications, one for the Windows platform and one for Mac OSX. Both applications are free of charge and well respected among the freeware community. We are going to present these simply as a recommendation, along with some basic instruction and guidelines.

  • It is important that we make clear that these programs are neither University endorsed nor University supported applications. We can provide you with a basic level of assistance in installing and configuring your backup, but for detailed support you will have to pursue that through the software developer themselves. We can also make no guarantees about the state of your backups, you must take that responsibility upon yourself by checking regularly to be sure that all pertinent data is indeed being backed up properly.

  • That said, both of these applications have been tested by our staff and have been found to be stable and robust.

Windows Backup Software


Installation

  • The application is called Cobian Backup, and is available for download on our Software Download site.

  • Additional resources, application versions and support for this software can be found here.

  • NOTE: The version we are providing is a Beta edition package, and while it works well for straightforward operations, the more complex your backup routine gets the more likely you are to encounter bugs and errors, so whenever possible keep it simple.

  • Follow these instructions to install Cobian Backup:

    1. Double-click the cbSetup9Beta.exe file that you just downloaded

    2. Verify that ENGLISH is the selected language and click "OK"

    3. Check the box labeled "I accept the conditions" and click "Next"

    4. You may change the installation location if you wish, otherwise click "Next"

    5. Next you must choose the installation type that best suits your needs.

      1. As an application (Autostart for all users) - You may want to use this option if you routinely shutdown or restart your system and you would like to setup regularly scheduled backups.

      2. As an application (Autostart for the current user) - Not recommended... unless you work on a system with multiple users and do not want any of the other users to have access to this backup software.

      3. As an application (No autostart) - This option is easiest on your system resources, it is not initiated at startup and nothing runs in the background. It also means that you will have to execute the application whenever you want to do a backup, and will not work well with regularly scheduled backups.

      4. As a service - This may be the best option for those who want to use regularly scheduled backups. It will be more transparent to the user and will use minimal system resources. If you select this option, you can leave the default options selected in the 'Logon options' section.

    6. Once you have made your selection click "Next" to initiate the installation

    7. Once the installation is complete the application (or service) should start automtically, click "Done" to proceed


What to Backup

  • Typically the most important items to include in your backup are your documents/data. Backing up entire Applications does not work well and is not recommended. Applications, when installed, make changes to your system configuration through your system registry and those changes are not easy to identify and reproduce in a new system.

  • You can usually feel confident that all of your pertinent user documents/data are located within your specific user directory, located at C:\Documents and Settings\YOURUSERNAME, 95% of the time backing up this directory will be sufficient.


Backup Process

  • Here we will detail one basic method for backing up your user directory as discussed above. If you would like further assistance setting up a more intricate or scheduled backup then please contact us to schedule an appointment.

  • Follow these instructions to complete a single backup of your user directory:

    1. Open Cobian Backup 9

    2. Once running, you may need to double click on the Cobian icon in your system tray to open the Backup interface

    3. Select "Task" from the file menu and click "New Task"

    4. In the 'General' section:

      1. You may create a name for your backup

      2. If you are running Windows XP you should check the box labeled "Use Volume Shadow Copy"

      3. You may also choose between a Full Backup (of the specified files and directories) or an Incremental Backup (if this is not the first time you have run this same backup then it will only spend time backing up those files which have changed since the last backup), for now we will select Full Backup

    5. In the 'Files' section:

      1. You can either browse for the target directory using the Cobian interface, or you can open an explorer windows and navigate to the C:\Documents and Settings directory and then just drag the directory labeled "YOURUSERNAME" into the "Source" section of the Cobian interface

      2. Select your destination location using either of the two methods described above, we recommend choosing a separate internal drive or an external USB/!FireWire drive as your backup destination

    6. In the 'Schedule' section:

      1. You can setup recurring backups, but for the purpose of this tutorial we are going to select "Once" from the drop down list

      2. Make sure the date reflects todays date as shown by your computers calender

      3. If so desired, you can set this backup to occur at the end of the day so that it is not running while you are working, you can then verify that it worked when next you return to the machine

    7. The remaining sections will not be discussed here as they are not pertinent to our simple Backup procedure and no changes need to be made within them, if you wish to discuss some of the additional features please make an appointment

    8. Click "OK" to save your current Task

    9. If you scheduled your backup for a specific time then you can just minimize the Cobian interface and it will initiate the backup at the specified date and time

    10. If you did not specify a time and would like to initiate your backup manually, simply select your new task from the left pane of the interface and select "Task" from the file menu and click "Run selected tasks", confirm and it should begin running immediately

  • Any time that you make a change to one of your backup "Tasks" please be sure to verify that the backup completes properly and that all of the files and directories that you had intended to backup are represented in your destination directory.

Mac OSX Backup Software


Installation

  • The application is called Carbon Copy Cloner, and is available for download on our Software Download site.

  • Additional resources, application versions and support for this software can be found here.

  • NOTE: While technically freeware, this application is actually marketed as "donation-ware" and its developer Mike Bombich would appreciate a $10 donation from satisfied users who have benefited from this software and can afford to make such a donation. This can be done at the website provided above.
  • Follow these instructions to install Carbon Copy Cloner:

    1. Open the ccc-3.1.dmg file that you just downloaded

    2. Drag the Carbon Copy Cloner icon over to your Applications folder to complete the installation


What to Backup

  • Typically the most important items to include in your backup are your documents/data. Backing up entire Applications does not work well and is not recommended. Applications, when installed, make changes to your system configuration and those changes are not trivial to identify and reproduce in a new system.

  • You can usually feel confident that all of your pertinent user documents/data are located within your specific user directory, located at Macintosh HD > Users > YOURUSERNAME, 95% of the time backing up this directory will be sufficient.


Backup Process

  • Here we will detail one basic method for backing up your user directory as discussed above. If you would like further assistance setting up a more intricate or scheduled backup then please contact us to schedule an appointment.

  • Follow these instructions to complete a single backup of your user directory:

    1. Open Carbon Copy Cloner

    2. In the "Source Disk" drop down menu select "Macintosh HD"

    3. In the "Target Disk" drop down menu select your intended target drive (preferably an external drive connected via FireWire or USB)

    4. In the "Cloning Options" section select "Incremental backup of selected items" from the drop down menu

    5. Now you should see an extensive list of Files and Directories within the Source section:

      1. un-check the checkbox next to "Macintosh HD"

      2. scroll down to the "Users" directory and expand it by clicking on the small arrow just to the left of the directory

      3. locate the directory that matches your username and click the checkbox next to it

    6. Now you are ready to initiate the backup, simply click on the button labeled "Clone"

  • Any time that you make a backup, please be sure to verify that the backup completes properly and that all of the files and directories that you had intended to backup are represented in your destination directory.